Document & Data Capture Software

hubdoc review

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hubdoc review

Both allow multiple users to submit receipts, and automatically create transactions that you can export to your accounts system. Your system will then match the transaction to its bank feed.

Hubdoc currently works with, Quicbooks Online, and Xero. One of the best small business accounting software that we use at LUXA Enterprises is Hubdoc. Just like the name says, it is a hub for all of your documents. Hubdoc allows us to maintain a paperless office for our firm and for our clients and saves us valuable time. It puts your clients’ monthly bills and statements on autopilot. If you have a lot of bills that can’t be easily scanned, Xero offers a spreadsheet template for importing batches of bills into Draft mode. This is a very practical method of bill entry for vendors that use web based invoices that cannot be downloaded as a pdf.

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We offer our toolkit of financial intelligence that will be your greatest asset for business growth. Hubdoc and Xero together make bookkeeping seamless – unlocking valuable insights about your business. Spend less time chasing financial documents and more time running your business. Leverage Hubdoc’s integrations to keep everyone on the same page. No more data silos or documents getting stuck in wallets, inboxes or shoeboxes. It’s great for collaborating with bookkeepers, accountants and colleagues.

  • It’s a time-consuming, error-prone and frustrating process.
  • One of the most time-consuming processes is collecting statements to do month end closes and entering bills on an real time basis.
  • From expense capture and tracking to document and invoice management, Neat helps you stay organized and focused on growing your businesses.
  • That’s annoying if like some small businesses you have a large number of cash or credit card receipts to process and only two or three bills to pay.
  • It can be beautiful, meaningful, and even spread awareness.
  • Your system will then match the transaction to its bank feed.

This seems like a very easy fix and I know from speaking with their support team that they are aware of the problem. It seems odd that this could be broken for so long without a fix. I am looking at other options for my business as is my bookkeeper for all of their clients. If you receive invoices via email you can forward them to Hubdoc. You can also provide a Hubdoc email address directly to your suppliers and employees, they can send invoices there for Hubdoc to read. You can also drag and drop attachments directly to your Hubdoc account. By setting up vendor rules in Hubdoc all your expenses will be classified and can be published automatically.


Hubdoc scans, extracts and stores your documents, ready to be published. Hubdoc extracts key information from your receipts, invoices, and bills. 4.9 A cross-platform, web-enabled electronic document management and workflow multi-user system supporting both Windows and Mac clients…. relies on user reviews and ratings in order to help buyers find the best products and services for them. We take reviews that are attached to a LinkedIn account much more seriously and consider them as legitimate user reviews. Scanov’s automated robotic processes are the next generation of parsing data, turning printed information into digital data that systems can use. You will easily snap or scan documents and upload the data and the image directly to QBO via an integrated Canon scanner.

Yes, Receipt Bank works with QuickBooks so that you immediately pass through your receipts and bills to create transactions in your accounting system. Hubdoc focuses on data capture, categorization hubdoc review and storage and it’s very good at what it does. However, Receipt Bank does have a little more finesse, for instance with user permissions, and with the ability to split invoices.

What Does It Mean For An Accountant?

The next key feature is the integration with cloud accounting platforms, in this case Xero. When Hubdoc collects a statement, it will create a bill in the accounting system and attach the source document to the bill. Another time saver is that the statements are added to the accounting system the day they are available and don’t have to wait until you or your team can get to them . If you find yourself entering the same bill for the same vendor on a monthly or weekly basis, consider setting up a “Repeating Bill” instead. This feature is excellent for fixed expenses like rent because it automatically creates the bill in Xero on a schedule that you determine. It also allows you to preset line item breakdowns and categories, increasing the consistency of your data entry. That means you can easily skim over receipts that don’t need your intervention, and streamline your workflow to concentrate on the exceptions.

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Greenbackcaptures and automates original, itemized receipts, preventing manual data entry. Track spending, in real time, where your business shops the most by automatically fetching itemized receipts directly from top merchants and platforms. When you sign up with Hubdoc you are assigned a unique email address. You or your vendors can send documents directly to Hubdoc via email. There is also a mobile app that allows you to take a snapshot of a receipt or invoice and upload it to your Hubdoc account.

I was unhappy to hear from one of my clients how bad the app was. The experience on the browser is fine (as the accountant, I’m only using Hubdoc on my computer). Having these problems on the app where my clients interact with Hubdoc is very disappointing. If you would like to know more about the security of your information in the cloud you can read my blog post here. For extra assurance you can download documents from Hubdoc and store them in another location. Small businesses have access to solutions that were previously only available to large corporations after high cost, lengthy implementations. Hubdoc also integrates with cloud storage providers such as Box and Dropbox, so you can keep all your documents safely backed up.

Most Helpful Reviews For Hubdoc

When a receipt photo is taken, the machine-learning powered data extraction technology kicks in and all the necessary fields are generated by Hubdoc. Within 24 hours from the time the picture is taken the receipts are reviewed by our staff and published. When a receipt is published it gets connected to the transaction in the cloud accounting solution. This creates perfect synergy because now your receipt is attached to the actual transaction from the bank. If the CRA ever target the business for an Audit the receipt is easily found as proof of the transaction is attached to the transaction in QBO/Xero. Hubdoc also has the unique ability to ‘fetch’ bank and credit card statements from the bank which helps with bank reconciliations.

The two main competitors of HubDoc include Octoparse and Robotic Process Automation. Both Octoparse and HubDoc are cloud-based data extraction software.

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Some vendors provide invoice details in CSV or Excel formats, which can be cut and pasted into the Xero Template. If you want to automatically include more line item detail on your vendor bills, consider using AutoEntry. You can upload multiple documents at once, or even an entire stack of bills as one PDF. AutoEntry can detect and separate them into individual documents.

When it comes to a system for managing our documents, ideally, it should be secure and organized. We should be able to look for a document when needed, easily find the one we want, and not spend so much time organizing our papers. Your browser will redirect to your requested content shortly. Now your accountant can gain access to all your bookkeeping, directly from Hubdoc. Simply grant your accountant access to your account and an email invite will be sent.

Hubdoc allows you to automatically collect bank, credit card, phone and other similar statements and bills. This substantially cuts down on time spent otherwise manually retrieving these documents. You can also securely store an unlimited number and type of documents.

I think we can create a small film named “the life of a receipt”. Seriously though these receipts were sorted, reviewed and entered in to a desktop based Accounting system. As you can imagine the painful nature of going through this process was not a value addition to clients. Eliminating the need to do data entry switches the focus from administration to strategy. Accountants that use Hubdoc can inherently add more value to their clients by not focusing on receipt sorting but helping a business project and forecast the future performance.

Hubdoc gets your key financial docs in one place, automatically. Claim your listing for free to respond to reviews, update your profile and manage your listing. HubDoc has a consumer rating of 5 stars from 1 review indicating that most customers are generally satisfied with their purchases. Create a free account to receive new coupons for your favorites apps every week. The official app for Basecamp 2, the world’s #1 project management app. We will never share or sell your data with third parties. Receipt Bank integrates with a few more accounting packages; it works with QuickBooks Online and Xero, but also with SageOne and Freshbooks, MYOB Essentials and Kashflow.

If you have quickbooks online and you like it then I recommend hubdoc as a great solution as it syncs with the software. Since Hubdoc was acquired by Xero it is included with a Xero subscription, i.e. free and you sure get what you pay for. As an accountant, I tried Hubdoc instead of Dext which we are still using. It can take pictures of invoices, but you cannot code the transactions in the app. Also, it is not able to take pictures of invoices that consist of more than one page.

On the Google Drive platform, users can open, convert and share any of their PDF files. Google Drive’s PDF viewer is a great option for anyone who has a Google account and mostly just… Hubdoc is now part of Xero, and we would recommend Hubdoc for most Xero users, because you’ll get it for free, and it’s seamlessly integrated with the accounting application. You also get a single support center, which may be useful if you have problems with implementing supplier rules or syncing to the chart of accounts, for instance.

Or you can upload PDF copies of bills directly to Xero Files and initiate the process from there. Give your customers the answers they want; quicker than ever before with GoDesk.

Impress is for businesses of all sizes that want to simplify the processing of their mail and find ways to save time and money across the entire workflow. While that maybe true, the real commonality I see in all of these is they involve the ability to ‘parse’ the data from some source into a format that can be easily translated into QuickBooks data. Receipt Bank makes it possible to optimize and refresh your bookkeeping process and create a profitable workflow with the most sophisticated technology and resources all without manual entry. For more information see the Receipt Bank landing page at the Intuit QuickBooks Apps Center. My last step is I click the arrow on the transaction in the Hubdoc program to open the details screen and I change the transaction from unpaid to paid. This is helpful as you go along, so you will know quickly what has and has not been entered into QBO. With Hubdoc our clients don’t have to drop off or mail batches of paperwork.

It is still a good idea to have backup storage when using the software. Remember, you are dealing with your financial records – receipts, bills, checks, bank statements, and perhaps important contracts.

For this month’s Your Guide to Xero Tips, we will show you five ways to streamline bill entry. Streamline and standardize your month-end process with this dedicated workflow. Share with your accountant, bookkeeper or colleagues to keep them in the loop. Save up to 90% with verified coupons for everyday purchases on your favorite apps. Two-factor authentication , multi-currency support, bug fixes.

How many customers does Hubdoc have?

Hubdoc has 1K customers.

The transaction details of that bill will be copied into a “New Repeating Bill” template where you can set your desired parameters. To create a repeating bill from scratch, select the “New Repeating Bill” within the Bill dashboard, enter the relevant details, and save. Google Drive’s desktop client follows the common model of sync but enriches it with a continuous backup option. You can also use the client to sync specific folders from the cloud and any folder to the cloud. The client had a hiccup when we tested it for our Google Drive review, though, and some older comments on it complain about poor syncing. It offers 15 gigabytes to start , although if we enter annual programs when buying a smartphone we can go up to 50GB per… We test all the top-rated paid apps & mobile games to save you money.

hubdoc review

Hubdoc has more of a small business focus, and isn’t scalable beyond 1,000 vendor accounts. It also has no user access controls, and that, for us, makes it a difficult choice for businesses which have grown beyond a small number of users.

Author: Kim Lachance Shandro

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